#B2C, #CRM, #BUSINESS_PROPOSAL
Business proposal in 2 minutes: how to reduce managers' workload with one widget
Managers used to spend more than 3 hours a day creating complex commercial proposals. We integrated and customized the 'Documents' widget, reducing the time spent on this task by 10-fold.
REGRAN, a distinguished company, specializes in the extraction of natural stone and the production of high-quality materials for pavings and building facades, including flagstones, paving stones, curbs, and more. Pioneering the market since 2007, our headquarters proudly stand in Rezha, Sverdlovsk Region, with an additional 10 strategically located offices and warehouses throughout various cities in Russia.
The primary focus lies in wholesale distribution to businesses; however, they also cater to individuals seeking to elevate their outdoor spaces through landscaping.
To streamline the operations and cater to a diverse clientele, the company leverages the power of Kommo, seamlessly handling requests generated from the website and social networks.
The primary focus lies in wholesale distribution to businesses; however, they also cater to individuals seeking to elevate their outdoor spaces through landscaping.
To streamline the operations and cater to a diverse clientele, the company leverages the power of Kommo, seamlessly handling requests generated from the website and social networks.
Getting started
REGRAN routinely dispatches commercial offers to its clientele, meticulously outlining the specifications of each item, including stone width, quantity, weight, and price. Additionally, these documents detail delivery costs, applicable discounts, and pre-and post-payment amounts.
Previously, all this information required manual entry and calculation, consuming up to 20 minutes for each commercial offer. With the company sending over 600 business offers to individuals each month, totaling $1 million dollars, the manual compilation process translated to approximately 180 hours monthly. This approach proved time-consuming and exhausting; the intricate calculations left no room for error.
Recognizing the inefficiency, the management sought out programmers to develop tailored software, initially dismissing the idea of automation. The manager believed their task was too unique and the formulas too complex for a conventional solution.
Previously, all this information required manual entry and calculation, consuming up to 20 minutes for each commercial offer. With the company sending over 600 business offers to individuals each month, totaling $1 million dollars, the manual compilation process translated to approximately 180 hours monthly. This approach proved time-consuming and exhausting; the intricate calculations left no room for error.
Recognizing the inefficiency, the management sought out programmers to develop tailored software, initially dismissing the idea of automation. The manager believed their task was too unique and the formulas too complex for a conventional solution.
An example of a business proposal from REGRAN with the list of several items
At first, it appeared that our widgets couldn't provide the necessary assistance. However, we discovered the ideal solution: the Documents widget.
This pre-designed yet highly flexible solution proves capable of handling nearly any document generation task. With the ability to craft intricate formulas for calculating and substituting data, it accommodates a myriad of parameters from the lead: item lists, quantities, prices, discounts, Kommo fields, and more. These elements can then be seamlessly organized into a comprehensive table.
Once all the formulas are configured, the document is automatically generated in a matter of seconds. With just a single template, the need for manual input becomes a thing of the past, providing a hassle-free and efficient solution
This pre-designed yet highly flexible solution proves capable of handling nearly any document generation task. With the ability to craft intricate formulas for calculating and substituting data, it accommodates a myriad of parameters from the lead: item lists, quantities, prices, discounts, Kommo fields, and more. These elements can then be seamlessly organized into a comprehensive table.
Once all the formulas are configured, the document is automatically generated in a matter of seconds. With just a single template, the need for manual input becomes a thing of the past, providing a hassle-free and efficient solution
One of the formulas is a formula for calculating the cost.
It is so large that it does not fit on the screen.
Reduced the time required to create a proposal by 10 fold
We initiated the process by meticulously inputting all products into Kommo, categorizing them based on their intended purpose. Subsequently, we crafted a template for both business proposals and invoices.
Now, with a simple click, the manager can effortlessly generate the document directly from the lead card in Kommo. This eliminates the need for manual calculations of the lead's sales value, which previously required consideration of a vast array of variables, mitigating the risk of potential errors.
For added client convenience, an individualized QR code, specific to each manager, is automatically embedded in the invoice, streamlining the payment process for the client.
To enhance transparency and oversight, all commercial offers are archived in a centralized document register. This repository allows easy tracking of the number of invoices generated, the responsible party, timeframes, and the cumulative sum for any given period.
Now, with a simple click, the manager can effortlessly generate the document directly from the lead card in Kommo. This eliminates the need for manual calculations of the lead's sales value, which previously required consideration of a vast array of variables, mitigating the risk of potential errors.
For added client convenience, an individualized QR code, specific to each manager, is automatically embedded in the invoice, streamlining the payment process for the client.
To enhance transparency and oversight, all commercial offers are archived in a centralized document register. This repository allows easy tracking of the number of invoices generated, the responsible party, timeframes, and the cumulative sum for any given period.
Saved money for the client
REGRAN's Communications Director highly praised our work.
Here is what he says about it:
"One of the main trends of our time is speed. In response to this request from our clients, we decided to automate the creation of commercial proposals. Komanda F5 did an excellent job: Yulianna transferred our expectations into clear and understandable form for the colleagues, and Olesya perfectly dealt with our meters, tons and percentages.
As a result, our managers were relieved of routine that required a significant amount of attention and concentration on figures.
We don't have the luxury to make a mistake, it is unacceptable and may cause damage to our reputation. Now the company's team is able to solve the tasks of our clients and partners, including top landscape designers and companies from the Forbes lists, faster, more accurately and effectively.”
Here is what he says about it:
"One of the main trends of our time is speed. In response to this request from our clients, we decided to automate the creation of commercial proposals. Komanda F5 did an excellent job: Yulianna transferred our expectations into clear and understandable form for the colleagues, and Olesya perfectly dealt with our meters, tons and percentages.
As a result, our managers were relieved of routine that required a significant amount of attention and concentration on figures.
We don't have the luxury to make a mistake, it is unacceptable and may cause damage to our reputation. Now the company's team is able to solve the tasks of our clients and partners, including top landscape designers and companies from the Forbes lists, faster, more accurately and effectively.”
Roman Popereko
REGRAN Communications Director
At first, the client considered investing nearly $15 thousand dollars in custom development. However, we proposed an alternative—a ready-made solution. The implementation and customization of the 'Documents' widget, tailored to the specific needs of the business, cost six times less. This straightforward approach not only saved valuable time and resources but also spared the company's managers unnecessary stress.